ABOUT BCRF

Breast cancer is a complex disease with no simple solution. Every diagnosis is unique and puts lives at risk. We must stop breast cancer in its tracks, and research is the answer. 

Founded in 1993 by Evelyn H. Lauder, the Breast Cancer Research Foundation is the largest private funder of breast cancer research in the world. We invest in a wide range of research—prevention, diagnosis, treatment, survivorship, and metastasis—because each area of investigation informs another, propelling us toward the solutions we urgently need. 

We convene and connect the best minds in science—giving them the opportunity to pursue their most innovative ideas. Our combination of investment and cross-disciplinary collaboration accelerates the entire field and builds momentum for new discoveries. BCRF-funded investigators have been behind every major breakthrough in breast cancer research, and the field is moving faster than ever. We can’t stop now.  

With you, and the entire BCRF community, we are fueling the world’s most promising research. Join us—together, we will bring the end of breast cancer into focus.

 

ABOUT THE ROLE

The Development & Events Assistant will play a key role in supporting the Regional and Signature teams within the Development & Events department. This person will assist with the fundraising and logistics for multiple events, including high-profile black-tie galas, luncheons and educational symposia, cultivation events, and other strategic organizational opportunities. This position reports to the Managing Director, Development and Regional Events.

 

MORE ABOUT WHAT YOU’LL DO:

Events

Work alongside team members on fundraising and logistical aspects of BCRF’s Regional and Signature Events  including:

  • Collaborate with team members and volunteer leadership in the outreach and cultivation of donors and supporters across regional markets contributing to the overall fundraising success of events
  • Spearhead the procurement, tracking, acknowledgment, and fulfillment of in-kind donations for select raffles, silent auctions, and event gift bags
  • Maintain critical event documents including on-site materials, packing lists, credential access; play a key role in the distribution of event materials to participants and more
  • Spearhead multiple post-event ‘wrap up’ procedures and event donor stewardship initiatives including the drafting of well-executed donor thank you notes, the fulfillment of event pictures to select donors, and the distribution of raffle items as needed 
  • Conduct research on notable guests and contribute to briefing documents in advance of events
  • Coordinate the management of event supplies including the ordering, packing, and transportation of items and documents needed for event execution
  • Bring a keen eye to the accurate and timely review of printed event materials
  • Print, scan, and mail Regional donor acknowledgments for gifts on a timely basis
  • Coordinate travel arrangements for special event guests, panelists, and team members as needed
  • Actively participate in meetings with team members, donors, and partners with the creation of agendas and thorough note-taking
  • Additional event support and tasks as needed

Development Operations

Handle numerous development operation functions, serving as a key resource to all members of the Development & Events department:

  • Maintain the master Development & Events department calendar of more than 40 annual events
  • Process and track select invoices
  • Manage and maintain a comprehensive inventory including event supplies, materials, postage, and more
  • Oversee inventory of Regional and Signature event financials and other materials as needed
  • Assist in any special projects as needed

 

WHAT YOU’LL LEARN:
  • The massive—and very real—impact that we make every day
  • How to accelerate our work through our talented team
  • How to operate within a successful nonprofit that punches well above our weight

 

ABOUT YOU

EXPERIENCE AND EDUCATION

  • 1 to 3 years experience in an administrative role in the nonprofit or event planning industries
  • Undergraduate degree or commensurate educational experience
  • Computer and internet proficient, with the ability to learn proprietary computer databases and conduct extensive internet research
  • Skilled in Word, Excel, PowerPoint, and Adobe Acrobat Suite

This role may be for you if you:

  • Have a genuine interest in the nonprofit sector and advancement of breast cancer research
  • Have an interest in event fundraising and logistics
  • Have a high-energy and “roll-up-your-sleeves” personality
  • Bonus points for proficiency in Raiser’s Edge

Ideally, you will bring the following to the role:

  • Excellent organizational skills, decision-making abilities, and attention to detail
  • Ability to multi-task, manage, and prioritize multiple requests and deadlines
  • Display strong project management skills, with a focus on interdepartmental collaboration
  • Enthusiasm for working as part of a team while working independently with limited supervision
  • Be versatile, resourceful, and goal orientated
  • A high level of discernment and professionalism at all times
  • Communicate effectively and graciously orally and in writing
  • Foster BCRF’s donor-centric culture in which supporters receive the highest quality of service
  • Maintain the integrity of the organization, always staying focused on the mission
  • Bring a positive can-do attitude, team spirit, and sense of humor
  • Willingness to tackle ad-hoc projects outside of assigned responsibilities

 

CONTEXT

Work Environment:

While performing the duties of this role, you would regularly work in a hybrid remote/in-office NYC arrangement.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk, and hear.

Position Type/Expected Hours of Work:

This is a full-time position. There will be a need to work extra hours during evenings and weekends to fulfill the requirements of the role and during BCRF event seasons.

Travel:
Some travel is required for this role. In-person events may involve evening, overnight, or weekend time.

How to apply:

Please send a cover letter and resume with the subject line Development & Events Assistant to hr@bcrf.org. Candidates who share both why they’re a good fit and their salary expectations are more likely to qualify. Only short-listed candidates will be contacted. Please no phone calls. All inquiries will be held in confidence.

Compensation:

The compensation range for this role is $25.00 - $27.00 along with an exceptional benefits package focusing on employee physical, financial and mental wellness. This role is eligible for overtime compensation.

Please note this role description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this role. Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice.

 

OUR COMMITMENTS

BCRF is proud to be an Affirmative Action/Disabled/Veterans Equal Opportunity Employer.

BCRF upholds an equal opportunity employment policy and employs personnel without regard to race, creed, color, ethnicity, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, marital status, age, physical or mental ability, veteran status, military obligations, genetic information, or any other basis protected by applicable law.
This policy applies to all applicants, employees, consultants, third-party workers.